World Rugby Officiating : The home of Rugby officiating on the web : Match Commissioner Programme
Passport is due to transfer to a new working platform by the 18th of April 2021. As a result, please ensure you complete any partly completed modules prior to then.

Pre-match meeting and site inspection


The Pre-Match Meeting is held at the stadium three hours before the kick-off. This is a key meeting for the organisation of the match. It gathers all the stakeholders and is chaired by you, the Match Commissioner.

It’s your responsibility to ensure that all stakeholders are informed of the time and location of the meeting, and that copies of all the key documents are available at the meeting, including:

  • Agenda for the meeting
  • Match Day Run Sheet
  • Operations Run Sheet
  • Checklist for Match Organisation
  • Team Sheets.

The meeting must not take more than 30 minutes.

On the following pages, you’ll find a sample agenda for the Pre-Match Meeting. Read through it, and then at the end, download it for future reference.